Media Request Form

Thursday, July 03, 2008

POSTER, MEDIA & PHOTOGRAPHY REQUEST FORM

H-SC PUBLIC RELATIONS / PUBLICATIONS

Submit 15 Business Days Prior to Event
*required --- All required fields must be completed for the form to be submitted properly. You may enter n/a if the field does not apply to your particular request! If you get an error message upon hitting the submit button, hit the BACK button and check for all *required fields.

To add your event to the website Events Calendar, contact the College Events Office (6138).

Poster Title:
*required

Speaker Name/Credentials:
*required

Program Date(s): Time(s):
*required *required

Program Location: Admission Fee:
*required *required

Sponsoring Organization:
*required

Other information which should appear on the Poster:

Poster Request

Poster Size, Ink Color, and Number of Copies (85 required for on-campus distribution)

Note:
1. Posters should be approved promptly upon notification by the Publications Office.
2. Posters produced on schedule will be hung on designated bulletin boards on campus five days before the event.
3. Posters going off-campus are the responsibility of the sponsoring organization.

THIS SECTION MUST BE COMPLETED

Client Authorization

I authorize the expenditure for the above project and agree to abide by the procedures of the Office of Publications in its execution. An authorized signature and account number are needed, for billing purposes, by the Publications Office.

Client Signature: Date:
*required *required

Client Email: *required

Contact Person: Phone/P.O. Box:
*required *required

Printing/Photocopy Acct #: - - - For example: 10-50-16210-6046 *required

Proof to:*required

Media Announcements Off-campus publicity requested:YES NO*required

Announcements are sent to The Farmville Herald Arts Calendar on all open-to-the-public events whether requested or not.

If additional publicity is requested, the Public Relations Office will send a pre-event announcement or news release to The Farmville Herald, the other Southside weekly newspapers, and The Tiger. Please forward a copy of all pertinent information on this event to Public Relations Box 857 or e-mail to lcassada@hsc.edu. Biographical information and publicity photos of participants are very helpful (2 copies preferred if hard copy; 300 dpi needed in .jpg format if electronic).

Include on H-SC Website News: YES NO

Photography Photographer requested: YES NO *required

CD requested Prints requested (processing fee charged)

College events are photographed only if requested and scheduled through the Public Relations Office. Photo processing costs will be billed to your department.

Photography Tips:
#1 Photographs of speakers interacting with students are more interesting and useful in publications than standard behind-the-lectern shots. If you wish, in addition to during the presentation, photographs can be taken before or after the lecture. In these cases, it is extremely helpful if the sponsor will help "stage" the photographs.
#2 Lighting in some of the venues frequently used for lectures is not particularly good for photography. The worst is the Chairman’s Room. Parents & Friends is satisfactory. The best is Crawley Forum. However, in all cases, the situation is made difficult, if not impossible, when lights are turned down or off to accommodate projection equipment. If you know a speaker will require low light, please indicate below under “Special Instructions” so that we can arrange to take photographs before or after the lecture.

Time & Location (if different from event):

List specific individuals/groups whose picture should be taken:

Special Instructions:

Photo Processing Acct #: - - - For example: 10-50-16210-6046